Dematerialisation is a process that transforms paper documents into digital files. This represents a real opportunity for equipment distributors, rental companies and repairers to gain in productivity!
Thanks to our different digitalisation modules, there's no need to waste time looking for customer or supplier documents, everything is well classified in the EDM (electronic documents management). In addition to this, our modules allow you to easily manage your outgoing invoices and your incoming documents.
Digitalize your accounting processes and facilitate the exchange of invoices with your customers, suppliers and administrations thanks to an ecosystem of partners connected to IRIUM SOFTWARE.
Easy to use, our digitalisation modules allow you to make the management of your incoming and outgoing documents easier. Improve your administrative efficiency thanks to digitalisation.
Switch from paper to digital for faster access to your documents. Connect your internal documents to your daily management tool. Reduce physical storage space and improve your responsiveness to customer and supplier requests.
Send your individual or a lot of electronic invoices. Store your invoices automatically in the correct field (EDM).
Digitise your supplier invoices, the information will be processed and stored in the right field. A validation workflow or an alert can be created.
Thanks to an OCR, you can automatically identify the type of document (invoice, delivery note, etc.), as well as the information in your scanned or PDF documents.
Use the alerts' module to notify users when documents have been received.
Save time and avoid complaints by having the electronic signature of your customers on their sales documents (delivery note, repair orders, rental contracts, quotes, etc.) on a tablet or smartphone.
Integrated into your ERP, workflow management allows you to define validation circuits, structured into tasks to be distributed between the different persons implicated in a process. This module also provides each person with the information they need to carry out their tasks, in a synthetic way, by specifying their role and how to best meet expectations. Thanks to this module, optimise the follow-up of your tasks, documents and validations.
It's about bringing the future forward because, in my opinion, the storage of documents and the sending of invoices in a digitalised way are two practices which are on the rise. Another advantage in terms of management is that finding an old invoice is easier: all you have to do is enter a serial number or a part name into the software history, and it will provide you with the associated documents. No more lengthy searches in the archives room! This is only the beginning, but I am already convinced that iDoc will contribute immensely to our organisation. It's the future. My only advice would be to choose iDoc now.
Guillaume CHEVREUIL, Director - Ets Poirier Chevreuil
We are a pioneer at IRIUM SOFTWARE in the use of digitalised documents, given that we have already been scanning all of our documents for seven years. These scans were, however, not connected with our accounting records. We then implemented the iEnterprise digitalisation module. After an auditing and reflection period regarding our validation process, document transfer, etc., we installed a test version. After some adaptations, we embarked on the digitalisation of incoming and outgoing invoices. Today, we have many benefits:
- zero paper,
- automatic archiving,
- ease and time saving when searching for documents.
Véronique BOUTINON, Accounting manager - IRIUM SOFTWARE
In my opinion, there are two major advantages: the elimination of paper and the automatic return to the ERP. (…) We save time by synchronising data with the ERP. It also means that there are fewer entries and therefore fewer mistakes.
Jean-Sébastien BERNARD, After sales service manager - Billaud Segeba
Connect your software to your manufacturers' systems to better meet their requirements without re-entering the same operations several times and by receiving, in real time, the important information that will allow you to make better sales or be more efficient in terms of service for your customers.
Visualize, at a glance, the occupancy of your different workshops, effortlessly transfer work from one technician to another, from one branch or agency to another, track the evolution of your customer on-site maintenance operations, manage your customers' appointments. Schedule has become an essential tool for the efficient and modern workshop manager.
Offer digital platforms to your customers to keep in touch with them and help them to manage their maintenance appointments, spare parts orders, vehicles/equipment rental booking and the after-sales service related to your business more effectively, while also promoting your sales.
Become part of the digital transformation of your business and equip your mobile users with IT tools adapted to their activity by choosing the iMob suite, especially designed for the distribution, repair and rental of vehicles and equipment.
Improve customer experience thanks to CRM by tracking your salespeople in the field more efficiently. Manage your marketing operations, from the development to the sale of equipment, parts, or services. Keep your salespeople in touch with the company by sharing the company's customer knowledge base and offering even more personalized customer care.
Track the activity of your company or your department thanks to business intelligence and reporting tools adapted to your business by IRIUM. Be alerted by key business indicators provided by IRIUM and customizable by you or your teams. Create your customised database and your analysis tools with an expert BI team.